We Are Hiring! Real Estate Executive Assistant

Tuesday, July 7, 2020   /   by Alanna Wright

We Are Hiring! Real Estate Executive Assistant

Location: Ottawa

Job Type: Full-time, Permanent 


  • Real Estate Admin: 2 years (Required) 
  • Provide administrative support for real estate transactions

Skills and Abilities: 

  • Previous experience in the real estate industry as an administrator is an absolute MUST 
  • Essential that the candidate is proficient in preparing purchase and listing agreements, experience in broker loading listings on various real estate boards, be detail-oriented to submit error-free work and able to work independently with little supervision
  • Experience of clerical duties such as filing, organizing, correspondence, booking appointments, managing databases
  • Computer literacy is a MUST; proficient with computer systems such as DotLoop and office suite programs; MS Office is mandatory
  • High attention to detail 
  • Strong time management capabilities 
  • Outstanding speaking and written communication skills 

Duties and Responsibilities: 

  • Real Estate Administration 
  • Prepare listing paperwork (Webforms) through DotLoop; prepare offers 
  • Schedule photos/virtual tours 
  • Inputting new listings into a database: Matrix 
  • Communicate with agents, mortgage brokers, lawyers on a regular basis 
  • Prepare waivers/amendments 
  • Order status certificates for condo properties 
  • Schedule open houses; set up auto searches for clients 
  • Create leases (residential and commercial) 


  • Ability to maintain appointments and keep track on Google calendar 
  • May have to work outside business hours 

Please email your resume to jason@boardwalkottawa.com. We thank all applicants; however, only those considered for this position will be contacted.

Business Address:
430 Hazeldean Road, Unit 6, Kanata, ON K2L 1T9

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